Presenting at the Symposium

Abstract submission instructions

Abstracts for oral presentations, speed talks and posters should be submitted through the online symposium registration form. The same instructions apply for all types of abstract:

  • Abstract submission deadline for oral presentations: Octobre 31 2016.
  • Abstract submission deadline for posters: October 31 2016.
  • Abstract acceptance announcement: November 18 2016.
  • Abstracts should not exceed 250 words.
  • Tables or figures should not be submitted with the abstract.
  • The presenting author must be registered for the conference.

Sending an abstract recognizes the right of the QCBS to publish the abstract on its website unless an exemption is claimed in writing in advance.

Speed talks format

  • Students who are in the early stages of an M.Sc. or Ph.D program and who have few results to present are strongly encouraged to submit an abstract for a speed talk.
  • Speed talks are a novel and efficient format for presenting at a conference. At the QCBS symposium, each speed talk speaker will be given a maximum of 4 minutes. Speed talks can be supported by a very small number of slides (5-7 slides maximum) and should highlight important points of the research project such as its objectives, key findings, and one summary figure. Presentation of methodology and context should be kept minimal.
  • Presenters of speed talks can, and are encouraged to, also present a poster. Speed talks could then serve as an invitation to visit the poster and extend the discussion on the research project.
  • The title and abstract must be submitted in the same language (English or French) as the one that will be used in the oral presentation.
  • Slides must be written in the other language (English or French). Consult the list of glossaries and dictionaries for help with translating biodiversity terms.
  • Due to meeting room and computer equipment constraints, speakers will not be allowed to use their personal computer for slide projection.
  • Speakers must bring their presentations in PPT or PDF format on a memory stick to the designated table before 10AM of the first day of the symposium, regardless of which day they will be presenting.
  • It is mandatory for speakers who are recipients of QCBS awards and grants to add the QCBS logo on the first slide. A QCBS background for slides is also available.

Oral presentations format

  • An oral presentation should last a maximum of 12 minutes and will be followed by 2 minutes of questions from the audience.
  • The title and abstract must be submitted in the same language (English or French) as the one that will be used in the oral presentation.
  • Slides must be written in the other language (English or French). Consult the list of glossaries and dictionaries for help with translating biodiversity terms.
  • Due to meeting room and computer equipment constraints, speakers will not be allowed to use their personal computer for slide projection.
  • Speakers must bring their presentations in PPT or PDF format on a memory stick to the designated table before 10AM of the first day of the symposium, regardless of which day they will be presenting.
  • It is mandatory for speakers who are recipients of QCBS awards and grants to add the QCBS logo on the first slide. A QCBS background for slides is also available.
  • Evaluation form for oral presentation is available (.pdf).

Posters format

  • Posters may be written and presented in English or French.
  • Posters cannot exceed 48 inches in height and 42 inches in width.
  • It is mandatory for presenters who are recipient of QCBS awards and grants to add the QCBS logo on the poster.
  • Posters can be put on display starting 10AM of the first day of the symposium, and will remain posted until 3 PM of the second day. Contact the QCBS coordinator if you have questions: philippe.auzel@mcgill.ca
  • Posters should be taken off from boards by 3 PM of the second day of the symposium. Unclaimed posters will be discarded.
  • Evaluation form for poster presentation is available (.pdf).